Case Background
The company has maintained a two-year trading relationship with its Indian partner. This trip to India is for face-to-face meetings on annual orders and factory visits. The 3 team members hold different roles (Lead, Procurement, Technical); their employment verification letters and invitation letters must correspond to their respective roles and visit purposes.
Key Point: Consensus Among All Three Parties
The core of business visa documentation is "consistency across three parties": the Chinese employment verification letter, the Indian invitation letter, and the itinerary must align exactly in company name, purpose of visit, and travel dates.
The invitation letter must specify the cost bearer and duration of stay. The Chinese business license copy and certificate of employment must be stamped with the official seal. The itinerary should list daily visit and factory inspection arrangements.
Submission Day
Submit documents at the visa center by 10 14 a.m. Receive the visa fee receipt on-site (payment made on 14/10/2026 at 9:35). The receipt will be marked as BUSINESS VISA for 6 months.
Passport and complete documents have been submitted for processing. The application reference number is saved for status tracking. This case is currently under review; the visa issuance update will be posted after pickup.
Advisor Tip
Standardize the template and issuance date for group submissions to ensure consistent information; retain receipt numbers and photos after submission for easy tracking and reconciliation.
Key Takeaways for Reuse
- Group visa applications: use a single invitation letter template and itinerary version for all members.
- Literal correspondence of the purpose of visit in employment certificates and invitation letters
- Upload a photo of the receipt kept on the day of submission for status tracking and fee reconciliation.
